For the first time, citizens will be able to register property deeds from anywhere, without running from one office to another. (Image: @NayabSainiBJP)
From November 1 (Haryana Day), the state government shall be implementing a fully paperless deed registration process across the state.
Dr Sumita Misra, Financial Commissioner (Revenue), Haryana, said, “It is a historic leap – moving from a 58-year-old manual registration system to a modern, fully paperless and citizen-friendly model. This is not just digitisation, it’s a complete transformation of how land records are managed and how citizens experience governance. For the first time, citizens will be able to register property deeds from anywhere, without running from one office to another. Payments, verifications, and approvals – everything will be done online, through a single, integrated portal.
You’ve Read Your Free Stories For Now
Sign up and keep reading more stories that matter to you.
“To make the system truly accountable, we’re introducing a QR-based feedback mechanism in all tehsils so that people can rate the service instantly and report any irregularities. Manual fee collection has been completely stopped. All transactions will happen through the e-governance payment gateway, closing every gap for misuse and ensuring financial transparency. We are also introducing auto-mutation – once a deed is registered, the ownership record will update automatically in the land database. This will end delays and reduce disputes. Our vision is simple: a governance model where every land record is accurate, every citizen is heard, and every official is accountable. Haryana is setting a benchmark for transparent, technology-driven public service. I have instructed all registration offices to complete their transition immediately – clear pending cases, train their staff, and make sure that by November 1st, every district is fully digital.”
Pre-application phase
The citizen prepares by collecting all required documents in digital form (scanned PDFs, etc).
The citizen accesses the new online deed‐registration portal (via the state’s revenue department website).
Identity verification will be done through OTP or other digital means. The portal supports the upload of documents for the deed (sale, transfer, etc).
Land demarcation requests and boundary surveys will now also go fully online. Offline applications will be discontinued.
Submission and payment
The deed form is filled out on the portal and supporting documents are uploaded.
Payment of registration fees, stamp duty (where applicable) and other charges will happen through the e-Governance payment gateway only; manual cash/cheque collections are banned.
The system distinguishes between different property categories (rural/urban, inside/outside municipal limits, government, panchayat, defence land) and has workflows accordingly.
Verification and registration
After submission, there is a three-tier verification process: Registration Clerk-1 (RC-1) does initial check of uploads; Registration Clerk-2 (RC-2) does secondary compliance check; and Sub-Registrar does final approval, biometric verification of parties/witnesses, and executes the registration. The deed is digitally signed by the relevant authority.
The system auto‐verifies uploaded deed data against the existing land records database (e.g., ownership, encumbrances). Only portal-generated deeds will be legally valid. Older manually drafted deeds will no longer be accepted post-rollout.
Once approved, the system auto-generates copies of the registered deed: one for the citizen, one for official archives, and one electronically sent to the patwari/land-records system for immediate mutation/updating.
Mutation/updating of land records
Because the deed registration and land record systems are integrated, once registration is complete, the ownership mutation gets updated faster (and in future, automatically). The state plans to launch an ‘auto-mutation’ feature from November 25.
Demarcation and boundary updates use GPS/Rover mapping and online workflow to ensure accurate plots and reduce disputes.
Citizen interaction, service improvements
Story continues below this ad
Citizens can track their application status via the portal/SMS alerts. Appointment scheduling and online uploads reduce the need for multiple in-person visits.
A QR-based feedback system will be introduced at tehsil/sub-registrar offices so citizens can rate services, report issues, and improve accountability.
Key changes compared to old system
No physical documents: From November 1, physical deed forms and paper-based registration in the old way will be discontinued across all tehsils.
Digital signatures only: All deeds will require digital signatures; physical signatures are phased out. This reduces the risks of tampering or document loss.
No offline fee collections: All payments must be via the online gateway; manual cash collection is banned.
Unified portal and workflows: Previously, multiple steps and manual verifications; now one integrated portal, but distinct workflows for different land categories.
Minimal physical visits: Citizens may need only one physical visit (for biometric, final execution) as most steps are online.
Faster record updates: Through the digital system and integration, mutation/ownership updates should be faster; feedback and monitoring built in.
Mapping and demarcation digitised: Plot boundaries and land mapping shifted to GPS/digital workflows to reduce disputes.
What you should do (if you are getting a deed registered after November 1)
Ensure all your documents are scanned and ready in digital form before initiating through the portal.
Visit the official revenue department portal for Haryana and create/log in to your account in advance; make sure you have a digital signature or access to e-signing if required.
Use the portal to fill out the deed registration form, upload documents, make payment online, and schedule any required appointment at the sub-registrar’s office.
Don’t buy new physical stamp papers (if applicable) as the system may shift away from them; stamps already purchased before November 3 will remain valid until November 15th in transition.
Only one in-person visit may be needed (for biometric/final execution) – plan accordingly.
After registration, check that mutation/ownership details are updated on the land records portal.
Keep an eye on notifications from the portal/SMS about status.
If you face any issues, use the feedback/QR code system at the office to report delays or problems.
