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Explained: How EVMs travel from strong room to poll booth and back

Election results: Amid controversy over the movement of EVMs, a look at the EC procedures for storing these machines, commissioning them for polls, and how they travel from the strong room to the poll booth and back.

A polling officer sits next to electronic voting machine (EVM) after collecting it from a distribution centre ahead of the last phase of state assembly elections in Varanasi. (Source: REUTERS)

Ahead of the counting of votes for the Assembly elections in five states, Samajwadi Party (SP) chief Akhilesh Yadav on Tuesday accused the ruling BJP of “stealing” votes and claimed that his party workers intercepted a truck carrying EVMs in Varanasi. He also claimed that vehicles transporting ballots were intercepted in at least three districts.

While the state chief electoral officer (CEO) insisted that the “EVMs used in polling are sealed and guarded and are being observed through 24×7 monitoring” and said the EVMs were being brought in Varanasi for the training of polling officers scheduled on Wednesday.

Amid controversy over the movement of EVMs, a look at the arrangements made by the EC to secure the journey of an EVM from the strong room to the polling station and back:

During non-election period

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All available EVMs in a district are normally stored in a treasury or a warehouse under the direct control of the District Electoral Officer (DEO). Exceptions can be made in case of unavailability of storage space, but the designated treasury or warehouse should not be below the level of tehsil. The warehouse is secured by a double lock, guarded round the clock by policemen or security guards, and is also under CCTV surveillance. During a non-election period, EVMs cannot be moved out of the warehouse without specific instructions from the Election Commission. The first-level check of the EVMs by engineers is done here, in the presence of representatives of political parties.

During poll season

Closer to the election date, EVMs are allocated randomly to various Assembly segments through a software in the presence of party representatives. If the representatives are absent, then a list of allocated EVMs and VVPAT machines for each Assembly segment is shared with the party office. From this point, the Returning Officer (RO) of the Assembly segment takes charge of the allocated machines and stores them in designated strong rooms.

Here, the second round of randomisation takes place. EVMs are commissioned to specific polling stations in the presence of party representatives. In fact, candidates are advised by the EC to share the machine numbers with their respective polling agents so that they can verify these before polling begins.

Source: Manual on Electronic Voting Machine and VVPAT, February 2019: Election Commission of India Source: Manual on Electronic Voting Machine and VVPAT, February 2019: Election Commission of India Source: Manual on Electronic Voting Machine and VVPAT, February 2019: Election Commission of India

After all machines are prepared with the setting of candidates and fixing of ballot papers, and then commissioned, the strong room is sealed in the presence of party representatives who can, if they wish, also put their own seal on the locks. The strong room is guarded round the clock under the charge of a senior police officer, not below the rank of a Deputy Superintendent of Police. It can also be guarded by central police forces, wherever possible.

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Once sealed, the strong room can only be opened on a fixed date and time when the machines have to handed over to the polling parties to be delivered to their designated polling stations. All candidates and their election agents are informed beforehand about the date and time of opening of the strong rooms.

Apart from the machines allocated to specific polling stations, some reserve EVMs are also taken from the strong rooms and stored in a central place in the Assembly segment, so that defective machines can be replaced with as little delay as possible.

From booth back to strong room

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Once voting ends, EVM are not dispatched to the strong rooms right away. The Presiding Officer is required to prepare an account of votes recorded in the machines. An attested copy of this is provided to each candidate’s polling agent. After this, the EVM is sealed. Candidates and their agents are allowed to put their signatures on the seals, which they can check for any signs of tampering. Candidates or their representatives travel behind vehicles carrying EVMs from the polling station to the strong room, preferably located close to the counting centre.

Reserve EVMs should also be returned at the same time when the polled EVMs are returned. Once all used EVMs have arrived, the strong room is sealed and the candidate or her representative is permitted to put their own seals or locks as well. They are also allowed to keep a watch on the strong rooms round the clock.

Once sealed, the strong room cannot be opened until the morning of counting day. If the strong room has to opened before that for an unavoidable reason, it can only be done in the presence of the candidate or his representative, who will be allowed to put their seals or locks again after the room is closed.

Security forces are deployed in three layers around storage rooms with Central Armed Police Forces guarding the inner ring. On the day of the results, counting begins only after the candidate or her polling agent has checked the machine number and whether the seal is unbroken.

First published on: 09-03-2022 at 10:04:32 am
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