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Education department doles out lakhs to staff,but keeps no tab

Employees have not submitted proof of the use of money for designated purpose

Written by Express News Service | Pune |
June 19, 2013 3:05:43 am

The Higher Education Department seems to have no documents to validate the lakhs of rupees that the department has given to its employees on various grounds.

A copy of the report — filed as a reply to The Indian Express under Right To Information Act 2005 — reveals that the employees have not submitted documents to validate whether the money was utilised for the designated purpose.

Employees who have taken House Building Allowance (HBA),Motor Car/Cycle Advance (MCA) and Computer Advance (CA) are supposed to submit documents to prove that the money had been duly utilised. Among them are:

1) Agreement in paper in Form 20 (before taking advance);

2) Mortgage deed in the name of Governor with registration from Assistant Registrar in Form 21 (on receipt advance);

3) Insurance paper from the Director of Insurance;

4) Purchase paper/purchase stamp receipt (Purchase should be made within three months in case of HBA from the date of receipt of advance); and,

5) Copy of registration of vehicle and driving license issued by the RTO.

“But none of these documents were produced by a major chunk of the people who took the loans. Even after repeated notificationa,they failed to do so,hence posing a question on the utilisation of this amount,” said officials.

“In case of failure,the full amount is required to be recovered in lump sum from the concerned officials with penal interest at the rate of 17.75 per cent in case of Computer Advance (CA) and at the rate of 2.75 per cent in case of House Building Advance (HBA) and Motor Car/Cycle Advance (MCA),” the report said.

But so far,no concrete action has been taken against the defaulters by the department.

The report further states that HBA of Rs 1,20,70,000,MCA of Rs 22,62,500 and Computer Advance of Rs 4,40,000 has been disbursed by the department till 2010-11,but the required documents have not been produced till date.

“On further scrutiny of the Computer Advance Register,it was noticed that the department has sanctioned Computer Advance of Rs 25,20,000 for the year 2011-12 to 126 employees. Similarly,on scrutiny of Motor Car/Cycle Advance Register,it was noted that the department has sanctioned MCA of RS 2,20,000 for the year 2011-12 to 40 employees.”

Since there were no documents submitted showing how the money taken by the employees was utilised,even the higher education department’s finance section is at a loss as to whether the money taken was actually used for the designated purpose or not. The department doesn’t have the documents to verify whether the money taken under various heads such as HBA,MCA and CA for the years 2009-10,2010-11 and 2011-12 has been utilised for the purpose for which it was sanctioned reveals the report.

Arti Patil,Assistant Director (Finance) Higher Education Department,said,“It is true that we have been unable to produce the documents,proving how the money was utilised. But the higher education department has done nothing wrong. We have repeatedly asked employees and the various divisions to submit the documents. This year as well,we sent three letters asking for those. After this,if the recipients of these loans fail to respond,we will take serious action against them and recover the loan. The matter will be resolved this year.”

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