Before power shift, 13 ‘confidential’ files go missing from Rail Bhawan

The files are said to have gone missing either from their respective sections or from the offices where they were sent for consideration.

Written by Avishek G Dastidar | New Delhi | Updated: June 4, 2014 7:47 am
The files are on varied subjects with different degrees of importance, containing notings, deliberations and internal decisions by the bureaucracy at all levels. The officials have been given time till June 16, after which they will have to formally communicate the result of the search.

Just days before the BJP-led government took charge, 13 “confidential” files were found to be missing from Rail Bhawan. After carrying out unofficial searches for days, the Railway Board on May 23 termed the files “untraceable” and sent a note to all its branches to look for them.

“Section officers, in-charges are requested to make a thorough search in their branches/ officers’ rooms,” says the note, which has been accessed by The Indian Express. The officials have been given time till June 16, after which they will have to formally communicate the result of the search.

The files are said to have gone missing either from their respective sections or from the offices where they were sent for consideration. The files are on varied subjects with different degrees of importance, containing notings, deliberations and internal decisions by the bureaucracy at all levels.

Among these are:

Confidential Cell’s files on shortlisted candidates for the appointment of senior joint secretary grade post of division railway managers across India for 2008-09, 2012-13 and 2013-14.

The CAT bench has stayed the appointment of new DRMs over alleged wrongdoings in the process.

* Files containing correspondence with the Board of Cricket Control in India (BCCI).
* A crucial safety related file containing a proposal to set up “emergency response rooms” at all major stations.
* A file pertaining to senior-level transfers and postings.
* A file on the maintenance charges of four level crossings serving the Bhilai Steel Plant.
* A file on incentive packages offered to employees deputed to Mumbai Rail Vikas Corporation Limited.

* Files on out-of-turn promotions to sportspersons and proposal for ad hoc promotions.

Speaking on condition of anonymity, a senior Railway Board official said the missing files could be reconstructed if the file notings are saved in the department computers.

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  1. A
    A V
    Jun 5, 2014 at 1:42 am
    This type of sabotage of records and information is not uncommon across the organizations irrespective of whether they are in paper form or in soft form stored in IT devices. Safety net has to be built up at least to bring the culprits to book when such incidences are noticed. First step is short list files that are prone for misuse eg special appointments , senior level transfers , investments , Policy matters ,sensitive tenders etc depending on the nature of the Dept or Office purposes. Once this done , in Govt depts and Offices it must be mandated that every page in the files is numbered and the initial file is scanned and stored as the basic doent. Its further routing could be through acknowledgement process for the files handed over to the highest level of staff of the authority to whom the file is sent for perusal or signature. Once this stage is crossed , the pages with noting / signature must again get scanned and stored as continuation of the basic doent. The storage will be in two places - one in the central server and and the second in originating department level server. The central server will maintain a library of all such doents and on a monthly basis notify the respective Authority of the files under their respective jurisdiction. The information is accessible to PMO , CAG & CVC. Thus an accountability is established for safe keeping and processing of key files. It is possible still there could be sabotage by unscrupulous persons. The use of Information Technology would reduce such incidences if not eliminate them. How ever the brighter aspect would be continuity in availability and retrievability of information for several years which is presently difficult looking at the File godowns.
    Reply
  2. D
    Dharmendra Bihari
    Jun 4, 2014 at 5:43 am
    404 ErrorFile Not Found!Kleptomaniac criminals at large. Escapees from 24 Akbar Road return after the heist.
    Reply
  3. G
    guptadkj
    Jun 4, 2014 at 6:41 am
    Well the new leader of Congress Parliamentary party was the railway minister at the relevant time. He is accountable.
    Reply
  4. K
    Kapil Modi
    Jun 4, 2014 at 7:19 am
    આજે ગોપીનાથ મુંડેનું તેમના ગામ પર્લીમાં અંતિમ સંસ્કાર ભાજપના વરિષ્ઠ નેતા અને કેન્દ્રીય ગ્રામીણ વિકાસ મંત્રી... :fb.me/3x9JVfIuP
    Reply
  5. K
    Kapil Modi
    Jun 4, 2014 at 7:19 am
    આઠ વર્ષની આર્યા વાંચે છે જીભ અને નાકથી...? આપણે વારંવાર સાંભળીએ છીએ કે દરેક માણસના અર્ધ જાગૃત મનમાં શકિતઓ પડેલી... :fb.me/1xS51WC9Y
    Reply
  6. K
    Kapil Modi
    Jun 4, 2014 at 7:19 am
    કાશ્મીરી પંડિતોને ફરી રાજ્યમાં વસાવા પ્રોજેક્ટ શરૂ કરાશે મોદી સરકારે કાશ્મીરમાંથી વિસ્થાપિત થયેલા કાશ્મીરી... :fb.me/3cmtNiANP
    Reply
  7. K
    Kapil Modi
    Jun 4, 2014 at 7:19 am
    કોંગ્રેસે ગુજરાતની એકમાત્ર નગરપાલિકાય ગુમાવવી પડી લોકસભાના ઇલેક્શનમાં કોંગ્રેસના ફાળે એક પણ બેઠક નહીં આવવા... :fb.me/6yCwzx9Mm
    Reply
  8. K
    Kapil Modi
    Jun 4, 2014 at 7:19 am
    ગુજરાત ભરમાં 'અભયમ' હેલ્પલાઈન સેવા શરૂ થશે ગુજરાતમાં મહિલાઓને મદદ કરતી અભયમ હેલ્પલાઈનનો પાયલોટ પ્રોજેકટ સફળ થતા... :fb.me/31DYjZMHT
    Reply
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